Office Support Assistant

About this role

• **Job Overview** We are seeking a dynamic and detail-oriented Office Support Assistant to join our team!
• In this vital role, you will be the friendly face and organized backbone of our office environment.
• Your energetic approach will ensure smooth daily operations, exceptional customer service, and efficient administrative processes.
• If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you!
• You'll play a key role in maintaining office efficiency while supporting team members and clients alike.
• **Responsibilities** * Greet visitors and manage front desk duties with professionalism and warmth, creating a welcoming atmosphere for all guests.
• * Handle multi-line phone systems with confidence, directing calls accurately and courteously while taking detailed messages when necessary.
• * Manage calendar scheduling, appointments, and meeting arrangements to keep operations running seamlessly.
• * Perform data entry tasks using Microsoft Office applications, ensuring accuracy and confidentiality in all records.
• * Maintain organized filing systems-both physical and digital-and assist with document proofreading to uphold high standards of quality.
• * Support bookkeeping activities using QuickBooks or similar software to track expenses, invoices, and financial records.
• * Assist with general office management duties such as supply inventory, photocopying, faxing, and handling confidential information discreetly.
• **Qualifications** * Proven clerical or administrative experience in an office setting with strong organizational skills.
• * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with solid computer literacy.
• * Experience with QuickBooks or similar bookkeeping software is highly desirable.
• * Excellent customer service skills combined with professional phone etiquette and effective communication abilities.
• * Bilingual abilities are a plus to serve diverse client needs effectively.
• * Strong typing speed, data entry accuracy, proofreading skills, and attention to detail are essential.
• * Prior experience handling confidential information responsibly and managing multiple tasks efficiently.
• * Personal assistant or office management experience is advantageous but not required; a proactive attitude is key!
• Join us as an Office Support Assistant to help create a vibrant, organized workspace where every task contributes to our collective success!
• Pay: $17.00 - $25.00 per hour Work Location: In person

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