Finance Director

About this role

• **THIS POSITION IS LOCATED IN DEFUNIAK SPRINGS, FLORIDA** **PLEASE READ THE ENTIRETY.** **JOB SUMMARY:** This position is an executive level staff position providing highly responsible financial services support to the City.
• This position is responsible for the direction, planning and management of the financial operations of the City and advises and makes recommendations to the City on all fiscal policy matters necessary for the financial health of the City.
• This position is responsible for performing professional work in planning, organizing, staffing, controlling and administering all financial functions including fund accounting, budgeting, utility billing, payroll, customer service, reporting, investing, debt management, banking, fixed asset management, purchasing, internal support, external support, treasury management and pension plan management for the City.
• Must be bondable in an amount established by the City Council with such bond conditioned upon the faithful discharge of the duties of the finance director.
• **Emergency Response Statement:** Every city employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event.
• All employees may be subject to recall around the clock for emergency response operations, which may involve irregular work hours, relocation to emergency sites, and duties beyond those specified in the official job description.
• Emergency assignments may involve physically and operationally challenging conditions with little or no advance notice.
• **ESSENTIAL JOB FUNCTIONS: The following statements describe the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements.
• Individuals may perform other duties as assigned.** Develops, plans and implements finance department objectives and goals.
• Provides staff assistance to the City Council.
• Reconciliations on a monthly basis for all balance sheet accounts and funds.
• Prepare, approve and implement internal controls for all financial functions.
• Completing financial audit on time and all tasks that led up to completion.
• Prepare financial statements to achieve excellence in financial reporting and to achieve an unqualified annual audit opinion.
• Analyzes and interprets accounts and provides to the City Council, and City Manager a monthly report showing comparisons to the budgeted revenues and expenditures to actual revenues and expenditures.
• Responsible for the preparation and timely completion of the City's comprehensive annual financial report with the goal of achieving excellence and obtaining an unqualified opinion.
• Provides assistance to and acts as city liaison to external auditor in performing audit functions.
• Makes presentations to the City Council, City Manager, boards, civic groups and the general public, as necessary and required in matters relating to financial services.
• Assigns work activities and monitors workflow of departmental projects and programs.
• Assists the City Manager with the drafting and preparation of the annual budget.
• Monitors the city budget and provides documentation for the approval of expenditures for staffing, equipment, materials and supplies.
• Directs and assists, as necessary, in the selection, training, discipline and evaluation of personnel.
• Confers with the City Manager and Department Directors, as necessary, regarding policy interpretation.
• Directs and supervises the preparation of analytical reports, research studies, and special finance project assignments.
• Directs the City procurement of supplies, equipment and services.
• Reviews purchasing policies and procedures for efficiency and economy in the acquisition of supplies, equipment and services for all City departments.
• Monitors changes in applicable laws, rules and regulations, and informs appropriate staff and makes recommendations as needed.
• Recommends to the City Manager the selection, hiring of applicants within the department.
• Works in emergency situations and conditions as may be required.
• Adheres to all safety rules and regulations.
• Adheres to work schedule and attendance requirements.
• Performs other duties as may from time to time be prescribed by the City Manager.
• **KNOWLEDGE, SKILLS AND ABILITIES:** Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of all applicable Governmental Accounting Standards Board (GASB) rules and regulations to city financial reporting standards.
• Knowledge regarding MD&A for Audit Compliance Knowledge regarding proprietary, special revenue and other funds.
• Knowledge of compensated absences and reporting Knowledge of restricted vs capital assets vs.
• fixed assets Knowledge of due to/ due from other governments Knowledge and skills to produce long term debt schedules Knowledge of the State of Florida TRIM Process Knowledge of principles of supervision, organization and administration.
• Knowledge of applicable local, state and federal laws and policies with the ability to learn and demonstrate the understanding thereof within a prompt timeframe from hire or adoption of said laws and policies.
• Skilled in dealing with people with a demonstrated ability to handle stressful situations in a courteous, tactful and effective manner.
• Skilled in the use and care of office tools, equipment, and materials of the tasks for which assigned.
• Ability to demonstrate initiative, self-motivation, and work cooperatively with co-workers and the public.
• Ability to plan and coordinate the work of the department in a manner conducive to full performance and high morale.
• Ability to exercise good independent judgment and initiative in applying standards to a variety of work situations.
• Ability to keep accurate records and reports.
• **QUALIFICATIONS, TRAINING AND EXPERIENCE:** **Required Qualification(s):** Bachelor's Degree in accounting, public finance, business administration or a closely related field from a four-year college or university.
• Must have five (5) years of progressively responsible government finance accounting experience which includes at least two (2) years of supervisory experience.
• Must have knowledge of local governmental utility services.
• **Preferred/Desirable Qualification(s):** State of Florida experience is highly preferred and desired.
• Certified Public Accountant (C.P.A) is preferred or a Certified Government Finance Officer (GFOA).
• Knowledge of State of Florida Uniform Accounting System and any other areas concerning governmental accounting, along with a working knowledge of utility services.
• Knowledge in the areas of budget preparation, budget administration, financial investments and financial computer software are essential.
• **PHYSICAL DEMANDS AND WORK ENVIRONMENT:** **The physical demands described here are representative of those that must be met by an employee successfully to perform the essential functions of this job.
• The work environment characteristics are those an employee encounters while performing the essential functions of this job.
• Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential job functions.** Must be fluent in the speaking, reading, writing and comprehension of the English language.
• Specific vision abilities required include close vision and the ability to adjust focus.
• Required to use hands and fingers to operate machines, tools or controls and reach with hands and arms.
• Must be able to maintain repetitive motions with hand and finger dexterity consistent with that needed to operate a keyboard.
• **WORK ENVIRONMENT:** Typical work environment will be in an office setting.
• The noise level is usually quiet to moderate.
• Requires occasional travel representing the City at meetings, in various professional associations, financial institutions, or for training and career development.

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