Sales Administrative Assistant - Sysco Ventura

About this role

• **JOB SUMMARY** The sales admin provides direct clerical support to the Vice President of Sales for local sales.
• **RESPONSIBILITIES** * Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g.
• Sales Coordinator, Sysco Market, and Sysco Mobile).
• * Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• * Responsible for Vice President of Sales e-mail.
• * Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• * Authorize payroll deductions for hotel rooms per the policy.
• * Assist in preparation of food shows and sales meetings.
• * Respond to solicitations for company donations.
• * Screen phone calls for the Vice President of Sales and takes messages.
• * Maintain files.
• * Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• * Research information on the CRT or PC as required.
• * Generate copy and distribute promotional reports.
• * Order supplies for the Sales Department.
• * Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc.
• as required.
• * Collect, prepare and distribute Point-of-Sales (POS) material and flyers * Run pre-formatted Business Objects tracking, commission, etc reports.
• * Create and maintain promotional tracking spreadsheets * Support other areas of the company as business needs dictate, i.e.
• reception desk, supply orders, administrative functions, etc.
• **QUALIFICATIONS** **Education** * High School education required.
• * Bachelor's degree in a related field (e.g.
• business administration) or equivalent educational level preferred.
• **Experience** * 1-2 years' related administrative experience providing support to an executive-level supervisor.
• * 2 years' related administrative experience providing support to an executive-level supervisor preferred.
• **Professional Skills** * Working knowledge of Sysco Sales processes, organization and product categories preferred.
• * Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• * Able to type a minimum of 50-wpm accurately.
• * Must possess strong interpersonal skills.
• * Capable of communicating effectively with all levels of employees and management.
• * Remain poised, professional and diplomatic under pressure.
• * Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
• * Demonstrated ability to plan and organize work activities.
• * Analyze and disseminate forms.
• * Manage work time efficiently.
• * Follow procedures and policies.
• * Identify and solve problems.
• * Retain a file system to include alphabetical, numerical, and chronological filing activities.
• * Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• * Compute rate, ratio, and percent and to draw and interpret bar graphs.
• * Proofread and make appropriate spelling and grammar corrections to documents written in English.
• * Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
• * Handle confidential information with integrity and discretion.
• The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification.
• It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed above are representative of knowledge, skill and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• #LI-RY1

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