Administrative Assistant

About this role

• **Posting Details** ------------------- Position Information **Position Number** 005351 **Position Title** Administrative Assistant - 005351 **Division** Finance and Administration **Department** 172100 - Business Office **Minimum Qualifications** High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience.
• An equivalent combination of education and experience may be considered.
• **Preferred Qualifications** **Job Description Summary** The University of South Alabama's Business Office is seeking to hire an Administrative Assistant.
• Interested candidates should apply to be considered.
• Essential Functions These are the job duties required of the position.
• **Essential Functions** * Serves as the personal assistant to the Vice President and Associate Vice President of Finance with responsibility for a major academic or operational unit of extensive scope and complexity.
• * Makes arrangements for conferences including space, time and place.
• * Informs participants of topics to be discussed and researches and provides necessary background information.
• * Serves as the recording secretary at conferences taking official minutes, prepares minutes in final form for distribution.
• * Receives, screens and reviews incoming mail.
• * Composes and signs replies to inquiries not requiring the personal attention of the supervisor, independently composes and signs various letters for the supervisor.
• * Researches and develops materials for use in the supervisor's public speaking engagements.
• * Maintains calendars and arranges various appointments at own discretion, schedules the supervisor's itinerary and makes travel and hotel reservations in accordance with University policies.
• * Researches, prepares and assists in analyzing complex reports as directed.
• * May supervise and train secretarial and clerical employees in carrying out assignments.
• * Serves as receptionist and answers telephones.
• * Screens, greets, announces and routes visitors.
• * May take and transcribe dictation or transcribe from dictating equipment.
• * Regular and prompt attendance.
• * Ability to work schedule as defined and overtime as required.
• * Related duties as required.
• Posting Information **Number of Vacancies** 1 **Position End Date (if temporary)** **Job Open Date** 10/01/2026 **Job Close Date** **Open Until Filled** Yes **Special Instructions to Applicants** **Working Days** Monday - Friday **Working Hours** 8:00 a.m.
• - 5:00 p.m.
• **Job Location** Main Campus **Full-time or Part-Time** Full Time **Regular or Temporary** Regular

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