Records Clerk III

About this role

• **Job Summary:** Under general supervision and in accordance with established policies and procedures, analyzes charts for accuracy, consistency and completeness according to hospital and regulatory agency guidelines.
• Reviews and processes request for subpoenas received from outside providers, agencies, schools, and attorneys in compliance with applicable state laws.
• Performs a variety of clerical duties related to the processing of medical records.
• **Essential Responsibilities:** * Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
• Depending on the area/unit assigned, an employee in this classification may be assigned duties in any one or more of the following major functional areas.
• + RECORD ANALYSIS and CONTROL Conducts initial analysis on all types of medical reports to verify completeness by reviewing entire medical record.
• Ascertains deficiencies according to standards established by the Medical Records encompassing requirements of other accreditation and licensing agencies.
• Notes deficiencies for physicians review and notes missing information directing it to the appropriate personnel for completion.
• Performs periodic audits to detect and address delinquent outliers.
• Notifies appropriate personnel by mail, phone, or via electronic communication of information or items required in order to complete the records; identifies the urgency for providing the requested items.
• Assists and/or advises physicians and others regarding the records completion process.
• Responsible for compiling and/or completing delinquent medical records count, manually and/or via computer systems, including but not limited to: verifying delinquent medical records, preparing and mailing physician notification letters, maintaining logs, and reports.
• Performs qualitative audits of records as directed.
• Establishes and maintains courteous, cooperative relations when interacting with all agencies, members, medical center personnel, department personnel and the public.
• May perform other duties as assigned.
• - DEATH CERTIFICATE/BIRTH CERTIFICATE/FETAL DEATH CERTIFICATE PROCESSING Completes and processes a birth certificate for each live birth within required time frames.
• Prepares death certificates and fetal death certificates for physician signature and mortuary pick up Screens charts for Coroners cases.
• Sends timely notices of expiration to designated parties.
• Establishes and maintains courteous, cooperative relations when interacting with all agencies, members, medical center personnel, department personnel and the public.
• May perform other duties as assigned.
• - ABSTRACTOR Verifies and abstracts demographic and/or clinical data from patients charts.

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