Administration Specialist

About this role

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• To apply to this position and be considered, click the Apply button located above this message and complete the application in full.
• Below, you'll find other important information about this position.** ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Performs a wide range of skilled administrative duties and coordinates a variety of office procedures in support of assigned division leadership and/or faculty.
• Specializes in calendar and time management work supporting the department leaders.
• Provides clerical support also for other administrative units and functions.
• Research, analyze and evaluate data of various forms and make recommendations on various specialized projects.
• **MINIMUM QUALIFICATIONS** **:** **EDUCATION, CERTIFICATION, AND/OR LICENSURE:** 1.
• High School Diploma or Equivalent **AND** Four (4) years of Administrative Experience **OR** Associate's Degree **AND** Two (2) years of administrative experience **OR** Bachelor's Degree.
• **PREFERRED QUALIFICATIONS** **:** **EXPERIENCE:** 1.
• Administrative experience in a healthcare environment.
• **CORE DUTIES AND RESPONSIBILITIES:** The statements described here are intended to describe the general nature of work being performed by people assigned to this position.
• They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.
• Provides general administrative support functions to assigned leadership.
• Responsible for program coordination for various projects as directed.
• Works independently to assist in the coordination/scheduling for leadership, including schedule of standing meetings and responding to meeting coordination requests.
• Screens and refers all incoming phone calls and visitors to ensure that accurate and timely communications are facilitated and that Administrative office is presented in a positive manner.
• Assists with projects specific to assigned leadership's area of responsibility.
• Determines priorities for meetings; schedules meetings; collects agenda items, prepares agenda and composes minutes as requested.
• Coordinates with high level external executives and officials who develop and maintain integral relationships with WVU Medicine and its executive team.
• This can include company CEOs, government officials, and MD/PhD level consultants.
• Assists in travel arrangements and reimbursement paperwork.
• Maintains proper levels of office inventories to allow staff to complete assigned responsibilities.

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