Administrative Assistant

About this role

• **Position Summary** The Office Administrator supports the daily operations of the Presbytery of Western Kentucky by coordinating office activities, maintaining records, assisting with meetings, and facilitating communication among presbytery leadership, congregations, committees, and ministry groups.
• This position helps ensure that the presbytery office operates efficiently and provides a welcoming and reliable resource for its members and congregations.
• **Hours:** 15 hours per week, Tues-Thurs.
• **Essential Responsibilities** **Office Administration and Records** * Coordinate daily office operations, including telephone calls, email, mail, supplies, and equipment.
• * Maintain accurate electronic and paper records for the presbytery, congregations, committees, and commissions.
• * Maintain and distribute the presbytery directory and assist with required statistical reports, forms, and submissions to the Presbyterian Church (U.S.A.).
• * Respond to general inquiries and direct requests to the appropriate presbytery staff or leadership.
• **Meeting and Event Coordination** * Assist with scheduling and coordinating Presbytery meetings and meetings of committees and commissions.
• * Prepare and distribute meeting notices, agendas, packets, name tags, and other materials.
• * Coordinate meeting registrations and logistics and attend Presbytery meetings as needed to provide administrative support.
• **Communication and Congregational Support** * Assist pastors, clerks of session, congregations, and presbytery leaders with administrative questions, forms, reports, and resources.
• * Distribute announcements, prayer requests, death notices, and other communications as requested.
• * Coordinate with communications or social media contractors regarding presbytery announcements.
• * Provide administrative support to committees, commissions, Presbyterian Women, and other ministry groups as needed.
• **General Responsibilities** * Provide professional, timely, and confidential support to presbytery leadership and officers.
• * Maintain a welcoming, organized, and efficient office environment.
• * Perform other administrative duties as assigned in support of the mission and ministry of the presbytery.
• **Qualifications** * Experience in office administration, clerical support, or a related field.
• * Strong organizational, communication, and time-management skills.
• * Proficiency with Microsoft Office or comparable productivity tools, electronic records, and online systems, including Zoom and Adobe.
• * Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• * Professionalism, discretion, and the ability to maintain confidentiality.
• * Ability to work independently and collaboratively with a variety of people.
• * Familiarity with the Presbyterian Church (U.S.A.) and its structure is helpful but not required.
• Pay: $20.00 - $21.00 per hour Benefits: * Flexible schedule Education: * Associate (Required) Work Location: In person

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